You can use Skype for Business while co-authoring to discuss your ideas and changes without leaving Word. A little marker will show the other author’s name, and if you are using Word 2016 or Word Online, you will see their changes as they are typing, in real time. When another author is editing a paragraph, that section will be locked down (uneditable) for all but the person who is currently working on it. If another person is editing the document at the same time you have it open, you will see a little number up on the share button showing the number of people who are currently co-authoring (yourself included!) How Word prevents you from stepping on each other This just means that it is saved somewhere like SharePoint or OneDrive… not on your own personal computer.Ĭo-authoring allows multiple users to edit a single file at the same time. It will walk you through saving your file in the cloud and inviting people to work on the file. This is super easy using the “Share” button that’s right in Microsoft Word 2016 (upper right). We’ll use Microsoft Word for this walk-through, but the steps are very similar for Excel and PowerPoint.įirst you have to share your document. I’m going to walk you through the high-level steps and describe what it’s like to be actively working in the same document with other people in real time. You’ll be an inspiration to other departments, winning the approval of your boss and other leaders in the organization! How to simultaneously edit a document with other authors
Once the modest learning curve is conquered, you’ll find your output is much more efficient. Suggestion: If you are a manager, teach your team how to use co-authoring and establish it as a required practice.
For people working together to get stuff done, this can be an incredibly effective collaboration tool. In Office 2016 apps, like Word, Excel and PowerPoint, co-authoring now happens in real-time, whereas before it was somewhat asynchronous and not quite as obvious. While the basic capability has been around for a while, there are some nice advances in functionality that are built into Office 2016. If you’ve never experienced co-authoring before, you are in for a real treat. When you simultaneously edit a document with other authors, it’s called co-authoring.
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